In this step item batch will be created and after successfully completing the QC, the system will update the inventory with the received quantity.

You can receive in partial by providing the items that were received along with the actual received quantity.

eg: if the PO has 4 items and Item 1: 100 pc, Item 2: 50 pc, Item 3: 75pc, Item 4: 1 pc. But the GGRN can have just 3 items if only 3 were received, and it can have different quantity as per the actual received. eg: GGRN will have Item 1: 50 pc, Item 3: 20 pc, and Item 4: 1 pc - which means it is partial received and GGRN for remaining item can be created later when the balance items have arrived.

Receipt will be in the same currency as PO, but it will save the cost of the items in 2 currencies. The PO currency and the Home Currency.

• Click on Purchase Order Menu and then open the Purchase Request for which Receipt - Vendor. Click on Document Actions and click on Receipt - Vendor.

• Header
• Line Items
• Additional Info
• Payment Terms
• Summary
• Save Document
• Attachment
• Comments
• Submit to QC

Header Details are automatically added from Purchase Order. Provide the invoice number of the supplier in following column:

if it is a foreign currency GGRN, then provide the exchange rate. Exchange rate will automatically but it can be changed as required.

Line Items are automatically added from Purchase Order.

Payment Terms are automatically added from Purchase Order.

This section will show the following key information

• Values: Total value of the transaction, including tax, discount, total payable
• Transaction References: Document ID, Document Code, Document Date, Currency, Budget Used, any other Reference Document that this transaction refers to
• Status of the document

After all changes are done, it is necessary to Save the Document, by clicking the button “Save Document”, If this is new Document, system will assign the Document ID and Code after it is saved for the first time.

Note: For documents with currency other than Home currency, system will automatically set the cost in the Current currency and Home currency.

Note: Attachments can be added only after document is saved.

Step 1: After the document is saved, click on Add button in the Attachment section. This will open a popup for file selection.

Users can select the file to attach or drag and drop the file on the popup

Step 2: Click confirm to close the popup

Note: At a time only one attachment can be uploaded.

Note: Comments can be added at any time, even if the document status is pending or closed.

To add comment click on Add button and provide the comment in the popup.

Note: User can edit only their own comment, eg: User A cannot change comment of User B