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erp-manual:cloud:sales:collection [2026/01/18 10:38] (current) Kalpesh Popat |
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| + | ===== Step 1: Create New Collection ===== | ||
| + | * Go to **Collection** menu | ||
| + | * Click on **Create new** button | ||
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| + | ===== Step 2: Provide the Collection Detail ===== | ||
| + | * In the **General** tab, click on the **Edit** button | ||
| + | * This will open a popup for providing information | ||
| + | * Select the **customer** that is paying | ||
| + | * After **customer** is selected, system will automatically show the **outstanding amount** in the popup | ||
| + | * Provide the following details: | ||
| + | * **Voucher Date**: The actual date when the payment was made | ||
| + | * Amount **Paid** and in which **currency** | ||
| + | * Payment Mode: Cash, Credit Card, Cheque | ||
| + | * Payment Detail: **Provide the cheque number** if the payment was made by cheque | ||
| + | * **Charge Type** and Charge Percent: If there are bank charges applicable then select Visa, Master, Amex or select "No Charge", | ||
| + | * Click **Confirm** button on the popup | ||
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| + | ===== Step 3: Which transactions to adjust ===== | ||
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| + | System will automatically adjust and close the oldest transaction first. | ||
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| + | If you want, you can control and choose the order in which the transactions will be adjusted. | ||
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| + | * Go to the tab called " | ||
| + | * This will list all the outstanding transactions | ||
| + | * Oldest will be on top and it will be adjusted first | ||
| + | * **Drag** the transaction that you want to adjust first and bring it to the top | ||
| + | * **Repeat the step** to adjust as per your preference | ||
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| + | If the transaction and payment are in **different currency**, then System will **automatically convert** as per the exchange rate and adjust accordingly | ||
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| + | ===== Step 4: Review and Save ===== | ||
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| + | After all the data is provided, **review the details**, review the order in which transactions are adjusted. | ||
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| + | Then click **Save** button on the top | ||
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| + | ===== Step 5: Modify or Delete the Collection ===== | ||
| + | If collection entry is incorrect, you can modify it or delete it. | ||
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| + | System will automatically revert back the transactions that were adjusted. | ||
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| + | **To modify the collection** | ||
| + | * Go to the **Collection** menu | ||
| + | * **Search** for the collection by customer name, or date, or collection id | ||
| + | * **Open** the collection | ||
| + | * **Make the changes** following the same steps as while creating the new collection | ||
| + | * And click **Save** button | ||
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| + | **To delete the collection** | ||
| + | * Go to the **Collection** menu | ||
| + | * **Search** for the collection by customer name, or date, or collection id | ||
| + | * **Open** the collection | ||
| + | * And click **Delete** button | ||
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