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erp-manual:cloud:sales:collection

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erp-manual:cloud:sales:collection [2026/01/18 10:38] (current)
Kalpesh Popat
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 + ====== Collection ======
 +
 + ===== Step 1: Create New Collection =====
 +    * Go to **Collection** menu
 +    * Click on **Create new** button
 +
 +
 + ===== Step 2: Provide the Collection Detail =====
 +    * In the **General** tab, click on the **Edit** button
 +    * This will open a popup for providing information
 +    * Select the **customer** that is paying
 +    * After **customer** is selected, system will automatically show the **outstanding amount** in the popup
 +    * Provide the following details:
 +      * **Voucher Date**: The actual date when the payment was made
 +      * Amount **Paid** and in which **currency**
 +      * Payment Mode: Cash, Credit Card, Cheque
 +      * Payment Detail: **Provide the cheque number** if the payment was made by cheque
 +      * **Charge Type** and Charge Percent: If there are bank charges applicable then select Visa, Master, Amex or select "No Charge", system will automatically calculate the charge amount, based on the charge percentage.
 +    * Click **Confirm** button on the popup
 +
 + ===== Step 3: Which transactions to adjust =====
 +
 +System will automatically adjust and close the oldest transaction first.
 +
 +If you want, you can control and choose the order in which the transactions will be adjusted.
 +
 +  * Go to the tab called "Transactions"
 +  * This will list all the outstanding transactions
 +  * Oldest will be on top and it will be adjusted first
 +  * **Drag** the transaction that you want to adjust first and bring it to the top
 +  * **Repeat the step** to adjust as per your preference
 +
 +If the transaction and payment are in **different currency**, then System will **automatically convert** as per the exchange rate and adjust accordingly
 +
 + ===== Step 4: Review and Save =====
 +
 +After all the data is provided, **review the details**, review the order in which transactions are adjusted.
 +
 +Then click **Save** button on the top
 +
 +
 + ===== Step 5: Modify or Delete the Collection =====
 +If collection entry is incorrect, you can modify it or delete it.
 +
 +System will automatically revert back the transactions that were adjusted.
 +
 +**To modify the collection**
 +  * Go to the **Collection** menu
 +  * **Search** for the collection by customer name, or date, or collection id
 +  * **Open** the collection
 +  * **Make the changes** following the same steps as while creating the new collection
 +  * And click **Save** button
 +
 +**To delete the collection**
 +  * Go to the **Collection** menu
 +  * **Search** for the collection by customer name, or date, or collection id
 +  * **Open** the collection
 +  * And click **Delete** button
 +
 +
  
erp-manual/cloud/sales/collection.txt · Last modified: 2026/01/18 10:38 by Kalpesh Popat