• Click on Purchase Request Menu and then click on Create New button
• เลือกเมนู “ใบขอซื้อ” จากนั้นกดปุ่ม “สร้างใหม่” ที่บริเวณมุมขวาบน

• Header
• ส่วนหัว
• Line Items
• รายการวัสดุ
  • For Each item further information that is required are as follows:
  • สำหรับแต่ล่ะรายการ มีข้อมูลเพิ่มเติมที่จำเป็นต้องใส่ดังนี้
  • Budget Breakup
  • Tax Breakup
• Additional Info
• ข้อมูลเพิ่มเติม
• Payment Terms
• เงื่อนไขการชำระเงิน
• Summary
• ข้อมูลสำคัญ
• Save Document
• บันทึกเอกสาร
• Attachment
• เอกสารแนบ
• Comments
• คำอธิบาย
• Approval
• การอนุมัติ

Step 1: Click edit Header. System will open a popup to edit the information of the header. following information is required: ขั้น 1: แก้ไขข้อมูลส่วนหัวโดยกดปุ่มรูปดินสอที่มุมขวาบน ระบบจะเปิดหน้าต่างใหม่เพื่อให้แก้ไขและใส่ข้อมูล โดยมีข้อมูลที่จำเป็นต้องใส่ดังนี้:

• Supplier Name: Select the supplier for the item.
• ชื่อผู้จำหน่าย: เลือกผู้จำหน่ายวัสดุที่ต้องการ.
• Currency: Provide the currency of the purchase, by default system will show local currency
• สกุลเงิน: เลือกสกุลเงินของการจัดซื้อ โดยค่าตั้งต้นระบบจะใช้สกุลเงินท้องถิ่น
• Required by Date: Specify the date by when the items are required, this will help purchase department to make priority to complete your purchase
• Incharge User or Requested by: This is the person who wants the item, by default system will set the name of the person creating the purchase request.
• Comments: Any comments that will help make the purchase.

Step 2: After the information that is required is keyed in, click on the Confirm button to close the popup.

• Line Items: Add / Edit items that are required
  • for Each item further information that is required are as follows:
  • Budget breakup: For accounting purpose, provide details of budget code and cost center
  • Tax breakup: For legal purpose, provide details of the Tax applicable for this item.

Step 1: Add line item: In Line item section, there are following option to add new item:

• Scan Barcode or QR code to add item.
• Provide the Item Id in the box mentioned “Barcode / Id…” and then click the + button to add the item.
• Click + button directly, this will open search screen for users to search and select the item to add.

Step 2: Provide item details: After the item is added, you can click on Edit button for that item, system will open a popup, and users can provide the following details:

• Quantity, Cost, Discount, Tax
• Comments, Reference Code, etc.
• After editing is done, click Confirm to close the popup.

Step 3: Provide Budget Breakup. Click on Action button “…” to open menu specific to the item and select the option “Budget Breakup”, a popup will open to provide budget details, and users can provide the following details:

• Click Add Record to add Budget, specify Budget Code, Cost Center, and percent of total value to allocate to this budget.
• Repeat the above step for each budget code
• Total percent of all rows cannot exceed 100 percent
• After all budget is provided, click Confirm to close the popup

Step 4: Provide Tax Breakup. Click on Action button “…” to open menu specific to the item and select the option “Tax Breakup”, a popup will open to select tax template, and users can provide the following details:

• Select the tax template that is applicable for that item.
• System will auto calculate the tax breakup and show it on the screen
• Instead of coming to the Tax Breakup popup, users can also select the Tax Template directly from the Line Item Edit screen.

Repeat the Step 1, 2, 3 and 4 for each item to be added in the Line Item

Step 1: Click edit Terms. System will open a popup to edit the information of the terms. following information is required:

• Payment date, Credit Days, Payment Terms and Mode of Payment
• After editing is done, click Confirm to close the popup.

This section will show the following key information

• Values: Total value of the transaction, including tax, discount, total payable
• Transaction References: Document ID, Document Code, Document Date, Currency, Budget Used, any other Reference Document that this transaction refers to
• Status of the document

After all changes are done, it is necessary to Save the Document, by clicking the button “Save Document”, If this is new Document, system will assign the Document ID and Code after it is saved for the first time.

Note: Attachments can be added only after document is saved.

Step 1: After the document is saved, click on Add button in the Attachment section. This will open a popup for file selection.

Users can select the file to attach or drag and drop the file on the popup

Step 2: Click confirm to close the popup

Note: At a time only one attachment can be uploaded.

Note: Comments can be added at any time, even if the document status is pending or closed.

To add comment click on Add button and provide the comment in the popup.

Note: User can edit only their own comment, eg: User A cannot change comment of User B