Collection

• Go to Collection menu
• Click on Create new button

• In the General tab, click on the Edit button
• This will open a popup for providing information
• Select the customer that is paying
• After customer is selected, system will automatically show the outstanding amount in the popup
• Provide the following details:
  • Voucher Date: The actual date when the payment was made
  • Amount Paid and in which currency
  • Payment Mode: Cash, Credit Card, Cheque
  • Payment Detail: Provide the cheque number if the payment was made by cheque
  • Charge Type and Charge Percent: If there are bank charges applicable then select Visa, Master, Amex or select “No Charge”, system will automatically calculate the charge amount, based on the charge percentage.
• Click Confirm button on the popup

System will automatically adjust and close the oldest transaction first.

If you want, you can control and choose the order in which the transactions will be adjusted.

• Go to the tab called “Transactions”
• This will list all the outstanding transactions
• Oldest will be on top and it will be adjusted first
• Drag the transaction that you want to adjust first and bring it to the top
• Repeat the step to adjust as per your preference

If the transaction and payment are in different currency, then System will automatically convert as per the exchange rate and adjust accordingly

After all the data is provided, review the details, review the order in which transactions are adjusted.

Then click Save button on the top

If collection entry is incorrect, you can modify it or delete it.

System will automatically revert back the transactions that were adjusted.

To modify the collection

• Go to the Collection menu
• Search for the collection by customer name, or date, or collection id
• Open the collection
• Make the changes following the same steps as while creating the new collection
• And click Save button

To delete the collection

• Go to the Collection menu
• Search for the collection by customer name, or date, or collection id
• Open the collection
• And click Delete button