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erp-manual:cloud:purchase:purchase-receipt

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erp-manual:cloud:purchase:purchase-receipt [2024/04/02 12:56]
Varun Nagrecha created 		erp-manual:cloud:purchase:purchase-receipt [2024/04/27 05:47] (current)
Varun Nagrecha
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- ====== Create New Receipt - Vendor ======+ ====== Create New Receipt - Vendor (GGRN) ====== 
 + ===== Overview ===== 
 + 
 +In this step item batch will be created and after successfully completing the QC, the system will update the inventory with the received quantity. 
 + 
 +Receipt will be in the same currency as PO, but it will save the cost of the items in 2 currencies. The PO currency and the Home Currency.
  
  ===== Start =====  ===== Start =====
-  * Click on Purchase Order Menu and then open the Purchase Request for which Receipt - Vendor. Click on Document Actions and click on Receipt - Vendor.+  * ** For Full Receipt: **Click on Purchase Order Menu and then open the Purchase Order for which Receipt - Vendor has to be created. Click on Document Actions and click on Receipt - Vendor. 
 +  * **For Partial Receipt: ** Click on Receipt - Vendor Menu and then click on Create New button, and then follow steps under Add/Edit Line Item section
  
  ===== Components of Receipt - Vendor =====  ===== Components of Receipt - Vendor =====
   * Header   * Header
   * Line Items   * Line Items
-    * for Each item further information that is required are as follows: 
-    * Budget breakup 
-    * Tax breakup 
   * Additional Info   * Additional Info
   * Payment Terms   * Payment Terms
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   * Attachment   * Attachment
   * Comments   * Comments
-  * Approval+  * Submit to QC
  
  
  ===== Header =====  ===== Header =====
  
-Header Details are automatically added from Purchase Order. The following steps should be used to edit Header details: +{{popup>erp-manual:cloud:purchase:invoiceheaderview.png?400}}
  
-**Step 1:** Click edit Header. System will open a popup to edit the information of the header. following information is required:+Header Details are automatically added from Purchase Order. You can edit them as required.
  
-    * **Supplier Name**: Select the supplier for the item. + Provide the Purchase number from the supplier in column - ** Purchase No **
-    * **Currency**: Provide the currency of the purchase, by default system will show local currency +
-    * **Required by Date**: Specify the date by when the items are required, this will help purchase department to make priority to complete your purchase +
-    * **Incharge User** or **Requested by**: This is the person who wants the item, by default system will set the name of the person creating the purchase request. +
-    * **Comments**: Any comments that will help make the purchase.+
  
-**Step 2**: After the information that is required is keyed in, click on the Confirm button to close the popup.+If it is a foreign currency GGRN, then provide the exchange rate. Exchange rate will automatically added but it can be changed as required.
  
- ===== Add / Edit Line Items =====+{{popup>erp-manual:cloud:purchase:invoiceheaderedit.png?400}}
  
-    * Line Items: Line Items automatically added from Purchase Order. Add / Edit items that are required + ===== Line Items =====
-      * for Each item further information that is required are as follows: +
-      * Budget breakup: For accounting purpose, provide details of budget code and cost center +
-      * Tax breakup: For legal purpose, provide details of the Tax applicable for this item.+
  
 +{{popup>erp-manual:cloud:purchase:invoicelineitemview.png?400}}
  
-**Step 1:** Add line item: In Line item section, there are following option to add new item: +Line Items are automatically added from Purchase Order. To edit line items, you can click on Edit button for that item, system will open a popup, and users can provide the following details: 
-    * **Scan Barcode or QR code** to add item. +    * Quantity, Description, Reference No.
-    * Provide the **Item Id** in the box mentioned "Barcode / Id..." and then click the + button to add the item. +
-    * Click **+ button directly**, this will **open search screen** for users to search and select the item to add. +
- +
- +
- +
-**Step 2:** Provide item details: After the item is added, you can click on Edit button for that item, system will open a popup, and users can provide the following details: +
-    * Quantity, Cost, Discount, Tax +
-    * Comments, Reference Code, etc.+
     * After editing is done, click **Confirm** to close the popup.     * After editing is done, click **Confirm** to close the popup.
  
-**Step 3:** Provide Budget Breakup. Click on Action button "..." to open menu specific to the item and select the option "Budget Breakup", a popup will open to provide budget details, and users can provide the following details: +{{popup>erp-manual:cloud:purchase:invoicelineitemedit.png?400}}
-    * Click Add Record to add Budget, specify Budget Code, Cost Center, and percent of total value to allocate to this budget. +
-    * Repeat the above step for each budget code +
-    * Total percent of all rows cannot exceed 100 percent +
-    * After all budget is provided, click Confirm to close the popup+
  
 +You can receive in partial by providing the items that were received along with the actual received quantity. 
  
 +eg: if the PO has 4 items and Item 1: 100 pc, Item 2: 50 pc, Item 3: 75pc, Item 4: 1 pc. But the GGRN can have just 3 items if only 3 were received, and it can have different quantity as per the actual received. eg: GGRN will have Item 1: 50 pc, Item 3: 20 pc, and Item 4: 1 pc - which means it is partial received and GGRN for remaining item can be created later when the balance items have arrived.
  
-**Step 4:** Provide Tax Breakup. Click on Action button "..." to open menu specific to the item and select the option "Tax Breakup", a popup will open to select tax template, and users can provide the following details: +In case of Partial Receipt, add Line Items using the following steps:
-    * Select the tax template that is applicable for that item. +
-    * System will auto calculate the tax breakup and show it on the screen +
-    * Instead of coming to the Tax Breakup popup, users can also select the Tax Template directly from the Line Item Edit screen.+
  
 +     * In Line Items section, click on Purchase Order.
 +     * In the __From Doc ID / Code__ field, add the Document Id / Document Code of the PO from which Line Item(s) to be added. Then click on Get Items button.
 +     * A list of Line Items of that PO is displayed. Click on the checkbox of the items to be added.
 +     * Click on Confirm to add the selected Items.
  
-Repeat the Step 1, 2, 3 and 4 for each item to be added in the Line Item +Quantity will be automatically added from PO, but make sure the Quantity Received matches the Actual Quantity
  
  
 ===== Payment Terms ===== ===== Payment Terms =====
  
-**Step 1:** Click edit Terms. System will open a popup to edit the information of the terms. following information is required:+Payment Terms are automatically added from Purchase Order. You can edit them as required. 
 + 
 +To Edit Payment Terms, click edit Terms. System will open a popup to edit the information of the terms. following information is required:
     * Payment date, Credit Days, Payment Terms and Mode of Payment     * Payment date, Credit Days, Payment Terms and Mode of Payment
     * After editing is done, click **Confirm** to close the popup.     * After editing is done, click **Confirm** to close the popup.
 +
 +{{popup>erp-manual:cloud:purchase:invoiceterms.png?400}}
  
  
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   * Transaction References: Document ID, Document Code, Document Date, Currency, Budget Used, any other Reference Document that this transaction refers to   * Transaction References: Document ID, Document Code, Document Date, Currency, Budget Used, any other Reference Document that this transaction refers to
   * Status of the document   * Status of the document
 +
 +{{popup>erp-manual:cloud:purchase:invoicesummary.png?400}}
  
 ===== Save the Document ===== ===== Save the Document =====
 After all changes are done, it is necessary to Save the Document, by clicking the button "Save Document", If this is new Document, system will assign the Document ID and Code after it is saved for the first time. After all changes are done, it is necessary to Save the Document, by clicking the button "Save Document", If this is new Document, system will assign the Document ID and Code after it is saved for the first time.
 +
 +** Note: ** 
 +  * For documents with currency other than Home currency, system will save the cost of the items in 2 currencies - the PO currency and the Home currency.
 +  * Creating GGRN will change the PO status to either Fully Supplied or Part Supplied
  
  
 ===== Attachments ===== ===== Attachments =====
 +
 +Attachments from PO will be automatically added. These cannot be removed.
  
 Note: Attachments can be added only after document is saved. Note: Attachments can be added only after document is saved.
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 Users can select the file to attach or drag and drop the file on the popup Users can select the file to attach or drag and drop the file on the popup
 +
 +{{popup>erp-manual:cloud:attachment.png?300}}
  
 **Step 2:** Click confirm to close the popup **Step 2:** Click confirm to close the popup
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 To add comment click on Add button and provide the comment in the popup. To add comment click on Add button and provide the comment in the popup.
 +
 +{{popup>erp-manual:cloud:comments.png?300}}
  
 Note: User can edit only their own comment, eg: User A cannot change comment of User B Note: User can edit only their own comment, eg: User A cannot change comment of User B
 +
 +
 +===== Submit to QC =====
 +
 +After Document is Saved, click on Document Actions and then click on Submit to QC, to send the received items for QC.
 +
 +The received items will be added in the inventory only if QC is Approved.
 +
 +If QC is Rejected, the GGRN will be closed and inventory will not be updated. In this case, a new GGRN will have to be created. 
  
  
  
erp-manual/cloud/purchase/purchase-receipt.1712062576.txt.gz · Last modified: 2024/04/02 12:56 by Varun Nagrecha

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